Contracting and Procurement

• Issue RFQ’s and Enquiries, receive tenders, do commercial evaluation of tenders, coordinate technical evaluation, prepare Recommendation document and present to Sub-Tender Adjudication Committee or Tender Adjudication Committee depending on values
• Negotiate with suppliers on terms and conditions, prices and price escalations
• Obtain all relevant approvals by e-doc
• Drafting of contracts
• Manage a contract register and provide accurate status reporting and early warning on expiring term agreements
• Liaise with Head Office Supply Chain on the Procurement of Commodities and Projects under their management to ensure timely contracting
• Coordination of all procurement tasks and reporting
• Determine procurement strategy
• Conduct market analysis to ensure efficient procurement
• Identify and evaluate prospective suppliers
• Ensure achievement of preferential procurement targets
• Provide guidance in the development of local suppliers
• Manage supplier relationships
• Place and approve/ facilitate approval of purchase orders according to delegated authority
• Ensure compliance to Supply Chain Policy
• Provide inputs to annual policy review
• Generate savings and capture detail

Warehousing, Stock Replenishment and Asset disposal

• Do annual cycle counting of stock, investigate deviations, obtain approval to do audit adjustments to stock and complete transactions in SAP
• Receive delivered items, coordinate inspection and off-loading and do goods receipt transaction
• Identify stock redundancies and obtain approval to do stock write-offs
• Maintain a register of redundant items
• Receive redundant items for asset disposal
• Manage the laydown area for redundant items and provide accurate status reporting
• Do market research and facilitate valuation of items to be disposed off
• Manage the commercial aspects of Asset disposal in accordance with approved policy
• Coordinate the loading and dispatch of redundant items sold Manage reclamation of hazardous waste and the disposal thereof in accordance with environmental laws;
• Facilitate decision taking on MRP settings and maintain in SAP
• All appropriate work instructions & standards are read, signed off & adhered to;
• Safety meetings are attended;

Master Data

• Coordination of Master Data request forms (M36) by users and the approval thereof;
• Creation of new materials on PILOG and relevant approvals;

General

• Supervision over contracted staff
• All administrative related duties relating to the above